Last Update: Thursday 8th November 2018 at 02:08
For the purposes of the applicable data protection laws (the General Data Protection Regulation (Regulation (EU) 2016/679) (GDPR), together with any implementing legislation, in particular, the Data Protection Act 2018), the organisation responsible for your personal information is The Shipping Exchange.
Collecting your Personal Information
When contacting The Shipping Exchange via the ‘Contact Form’ found on the ‘Get Involved’ page of our website, www.theshippingexchange.co.uk, we collect information that could be used to identify you such as your name, e-mail address and company of employment.
The Shipping Exchange will never request any additional Personal Information such as your billing and credit card information, demographic information including your postal code, age, gender, preferences, interests and Non-Personal Information. Non-Personal Information is not linked to your Personal Information (for example, your IP address).
Use of your Personal Information
The Shipping Exchange will only collect your Personal Information when you contact us via the ‘Contact Form’ found on the ‘Get Involved’ page of our website. In this instance we will collect and use your Personal Information as necessary to ensure we respond to any queries, questions or feedback within 48 hours.
Storage of Personal Information
Unless a longer retention period is required or permitted by law, The Shipping Exchange will only hold your Personal Information on our systems for 6-weeks or until the query has been resolved, or until you request that the Personal Information and Communications be deleted in accordance with your right of erasure.
Personal Information Access and Disclosure
We will only disclose Personal Information to third parties:
- when we have your explicit consent to share your Personal Information; or
- when we determine that disclosure is required to protect the rights, property, or personal safety of The Shipping Exchange and users of the Website, or to respond to lawful warrants, or requests by public or regulatory authorities, including requests by law enforcement authorities.
Transfer Outside of the EEA
We do not transfer the Personal Information you provide us outside of the EEA.
Data Security & Integrity
The Shipping Exchange is committed to taking reasonable and appropriate steps to protect the Personal Information that we hold from misuse, loss, or unauthorised access. If you suspect any misuse or loss or unauthorised access to your personal information, please contact us immediately at email@example.com
The Website is designed to secure the Personal Information you provide on computer servers in a controlled, secure environment, with protections from unauthorised access, use or disclosure. Never send us Personal Information such as a credit card number, age, gender, address or other Personal Information you wish to remain private.
However, while we do our best to protect your Personal Information, we cannot guarantee the security of all data which is transmitted to the Website or to another website via the internet or similar connection.
Under the GDPR, you have various rights in relation to your Personal Information, such as the rights of access, rectification, restriction, objection, portability, and erasure. Please note that these rights are subject to certain limitations set forth in applicable law.
To exercise these rights, please contact us at: firstname.lastname@example.org
We will seek to deal with your request without undue delay, and in any event in accordance with the requirements of applicable laws. Please note that we may keep a record of your communications to help us resolve any issues you raise.
You also have the right to lodge a complaint with your local supervisory authority (for UK residents, the Information Commissioner’s Office, or ICO) if you believe we have failed to meet our obligations regarding your Personal Information. You can contact the ICO at https://ico.org.uk/global/contact-us/
Third Party Advertising
Links to Third Party Websites
We do not intend to solicit or collect Personal Information from anyone under the age of 18. If you are under 18, do not enter information on this Website.
If you believe a child of yours under the age of 18 has entered Personal Information, please contact us to have the data removed at: email@example.com
If you are under the age of 18 and are enquiring about careers in the Merchant Navy, please visit www.careersatsea.org
Changes to this Policy
We will occasionally update this Policy to reflect organisation and customer feedback. The Shipping Exchange encourages you to periodically review this Policy to be informed of how we are protecting your Personal Information.
The Shipping Exchange welcomes your comments regarding this Policy. Please contact us at: firstname.lastname@example.org